How a Hotel Digitized Its Shift Scheduling with TeamUltim
For almost three years, the family‑run Hotel zum Anker has been relying on TeamUltim for its shift scheduling and time tracking. The tool was first introduced as a quick fix during the pandemic—and proved so convenient that it has stayed in use ever since.
From Paper to App
Before TeamUltim everything was done the traditional way: duty rosters were printed out and pinned to a notice board. When the business picked up after the lockdowns, the organisational effort skyrocketed to a point where a digital solution became essential—fast and flexible. “I first discovered you through the free starter version,” the owner remembers. “TeamUltim turned out to be clear, quick and straightforward, especially with the built‑in time‑tracking module—which remains the perfect fit for the hotel.”
Planning More Efficiently with a Monthly View
Today TeamUltim is actively used for shift planning in the hotel. Staff clock in and out exclusively via their smartphones—no fixed terminals or extra devices are needed. For the owner, the tool means significant time savings:
“We used to create weekly schedules in Excel. Now I plan an entire month—and with TeamUltim it’s just much faster.”
The clarity of the app was mentioned repeatedly: team members automatically receive notifications as soon as a new roster is published. If someone drops out at short notice, a shift can be reassigned to another person with only a few clicks.
Smart Time Tracking
The integrated time‑tracking feature plays a key role: it records working hours automatically and reliably—without the stationary hardware required by other systems. The owner emphasises that, especially for small teams, automatic reminders and the instant feedback after clock‑in or clock‑out make the process practical and transparent.
Added Value for Staff and Management
Beyond scheduling, TeamUltim improves communication: employees receive their roster on their phones, are notified of any changes and can request swaps themselves. No more printing, sharing PDFs or asking whether someone has “remembered to check”.
“The biggest difference is the overview. Both I and the team always know who is on shift, and if anything changes we’re informed immediately.”
Conclusion
What began as a pragmatic solution during the COVID‑19 pandemic is now indispensable: TeamUltim has not only saved time but also boosted team communication—without complex implementation or extra hardware. For small businesses that need simple, well‑designed and affordable staff scheduling, TeamUltim is the perfect tool.
